Town of Greenfield
Selectmen’s Meeting minutes
Thursday, November 3, 2011 – 6:30 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Robert Wimpory
Minutes: Interim Administrative Assistant, Christopher Rose taking minutes.
Call to order: The meeting was called to order at 6:30 PM by Chairman Kullgren.
Town Road Commission
Mr. Peter Hopkins gave the board a review of the work being done by the Road Commission and their plan for roadwork to be done in the future. He also said that they would most likely be suggesting that the town seek approval for a bond in the near future to provide the funding to do the major work that is needed.
There was a discussion about the town approving a bond and other possible sources of revenues for this type of project.
Mr. Hopkins noted that the Road Commission is working to set up a complete list of the work that needs to be done and the costs for each road. Kullgren suggested that there be a public hearing with the Road Commission, the Planning Board, and the Board of Selectmen to allow for a full discussion of all the issues related to this.
Kullgren thanked the committee for their work on this.
Capital Improvement Plan Proposal
Mr. Bob Marshall, the Chairman of the Planning Board, reviewed the work that board had done on the Capital Improvements Plan since the spring.
Mr. Myron Steere said that the committee had worked with the town’s department heads to get their input in the areas where they could offer some insight.
Mr. Marshall reviewed the report and the suggestions that were offered to the Selectmen as a part of it. He said that they had also looked for other sources of revenues for the town.
Mr. Steere said that they had planned to do a review of the town office needs in 2009 but it was not done, so he suggested that it be completed in 2012.
There was a brief discussion on the report presented. Mr. Marshall said that the board may want to appoint a “special committee” to look at each departments needs for the future.
Kullgren thanked the members of the committee for the presentation and all of their work on this.
Planning Board Budget
Kullgren reviewed the proposed Planning Board Budget.
Mr. Marshall talked about the change in the ‘legal expense’ line and the extra costs projected because they needed up update the town’s master plan.
Mr. Marshall asked if the town could show the revenue they generated on the same page as the budgeted expense. The board agreed that this should be shown for all departments.
Givers project
Mr. Neal Brown said that he was representing the Givers group in town and that they do a project each year and this year they would like to do one to raise funds for benches to be placed on the Common in front of the Town Meeting House. He asked the Selectmen for their support of this project.
There was a brief discussion on this proposal. Kullgren suggested that the planning board be consulted since they try to do overall plans for the town. Mr. Brown noted that they may start the fundraising portion and the benches would not be done this year.
Sale of Fire Vehicle
Mr. Loren White, the town Fire Chief, noted that the town had recently acquired a new fire pumper from Peterborough, which meant that the town had an older one that they did not need. He suggested that the town should transfer it to the Highway Department rather than selling it. He noted that they could use it for flushing culverts and whenever they need water on a site.
There was a brief discussion on this.
Mr. White reviewed the concerns about the truck. He noted that it could last 5 to 10 years for them.
Wimpory moved to transfer the 1976 pumper from the Fire Department to the Public Works Department after all the equipment and other items needed by the Fire Department are removed, in a timely manner. Day seconded. The motion carried unanimously.
9-1-1 Warrant Article
Mr. White said that he was considering asking the town to approve an ordinance requiring the visible display of the home address numbers that have been set up under the 9-1-1 system.
There was a discussion on the need to have the house numbers clearly visible. The Board asked Mr. White to research how other towns have handled this issue.
Code Red System
The Board discussed the Code Red system and the benefits of it to the town.
Mr. White said that all of the town’s department heads should be signed up for it to receive any messages that are sent out.
Town Ambulance
Mr. White said that the town is looking into using the town emergency vehicle as a transport vehicle. He noted the various changes that would have to be made in the way that the town operates. He said that looking to the future this may be something that the town would want to be ready for.
There was a discussion of the option to the town for ambulance coverage and the possible costs to upgrade our system.
Fire Department Budget
Mr. White reviewed the proposed budget and noted the areas where there were some increases in expenses.
Kullgren said that the salary for the Fire Chief should be changed to $2,000. The Board agreed. There was a brief discussion of the need for a better security system for the fire station.
Non-Public Session
Kullgren moved to adjourn the meeting to a non-public session under RSA 91-a:3II(b) to discuss a personnel matter.
Day Seconded. The motion carried unanimously.
A short non-public session was held. The meeting reopened at 8:44 PM. Kullgren noted that no actions were taken at the non-public meeting.
Credit Card Policy
Rose presented a proposed policy on the town use of credit cards and noted that Primex had suggested this language.
The Board discussed the policy and what limits should be set for the town. There was also a discussion on who would have a card in their name for the account.
It was agreed to have this on a future agenda.
2012 Budget
Rose reviewed the budget package that he had prepared for the Selectmen. He noted how the information was organized.
Documents for Approval
The Selectmen reviewed and signed the following items:
A/P Invoices
Payroll Check Manifest
Adjournment
Kullgren moved to adjourn the meeting. Wimpory seconded. The motion carried unanimously.
The meeting adjourned at 9:13 PM
Respectfully Submitted:
Christopher Rose
Interim Administrative Assistant
The minutes are final when approved and signed by the Board of Selectmen. Signed copy on file.
________________________ ________________________ ______________________
Aaron Kullgren, Chairman Robert Wimpory, Selectman Karen Day, Selectwoman
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